Office Administrator

About Affinity Digital

Affinity has been successfully operating since it was founded in January 2004 (winning best new business of the year at the 2005 CBAs). It has recently achieved significant organic growth (despite the current global market difficulties) with sales revenue increasing year on year and into the current financial year - cementing its strong financial standing. The company remains independently owned and has no borrowings.

Affinity’s current and prospective client base comprises a real mix of both public and private sector organisations (which means that it is able to prosper even during economic downturns) and includes some exceptional leaders in their respective fields, e.g. Lotus Cars, Seiko, Haymarket, The Eden Project, ODI and Sparex. Indeed, we were recently successful in a European wide tender published by The Government Digital Service (part of the UK Cabinet Office) and are now the provider of open-source web and e-commerce solutions to several high profile UK Government departments; including HMRC.

We remain ‘technology-agnostic’ - accessing the most appropriate technological solution in each individual case - and whilst we have gained in-depth experience of a number of leading open-source packages (specifically Magento, Drupal and WordPress), we have resisted the offer of becoming a technology partner to any one single provider or platform. This way, we do not have any ‘re-seller’ targets to meet and are able to remain completely unbiased in our recommendations and technology choices when architecting solutions.

In a market where project delivery can sometimes be problematic, Affinity’s partnership approach and proven project management methodologies (incorporating both Agile and Waterfall depending on the client’s preferences) has had a notable success rate and gained a reputation which it will build upon to maximise its growth.

Affinity has a number of competitors nationally and internationally but none of these have the same level of skills and experience available at such a competitive and cost-effective day rate (which is only possible due to the low overheads experienced at our Head Office in Truro, Cornwall – where our development and technical support staff are based). Our ‘blended’ day rate is, we believe, approximately 60-70% of the equivalent London-based resources. Furthermore, we have become expert in open-source software and this, coupled with our skill set in UX and UI development, makes us rare if not unique

Affinity Digital is looking for an experienced Administrator to provide a range of admin and project support services within a close-knit office environment.

Ideally you will have a gained similar experience in a small dynamic company environment and be content being the “go to” person for a lot of day to day matters.  Every office needs an efficient administrator who can ensure that everything behind the scenes of a successful company is running smoothly and this is a great role for someone who can turn their hand to a variety of tasks and can multi-task with ease.  The role will also encompass some contribution to user testing of company deliverables therefore a familiarity with digital/web companies would be an advantage.

Your primary role will be to manage day-to-day office environment and act as the “front of house” for the Company, accordingly a pleasant telephone manner and good communication skills are a must.

Key Tasks and Responsibilities:

• Telephone answering, and meet & greet for visitors.
• Diary scheduling for Directors
• Resource and holiday planning
• Tracking and recording of hours worked on projects, plus time and attendance monitoring
• General office management including ordering consumables etc.
• Client billing and internal payroll support as needed

This is an excellent opportunity to join a growing organisation and make a real difference. It is perceived that if successful, this role may evolve to encompass project co-ordinator duties as well so career enhancement is potentially available for the right candidate.