Affinity is committed to operating to the very highest of standards, not just in terms of our commitment to the service quality delivered to our clients but also as a responsible, ethical organisation. This is reflected in our quality objective 3.3.3 as set out in our Quality Policy and Objectives, which states that,
“We will conduct our business in an ethical and professional manner.”
Affinity’s Environmental Policy states our commitment to reducing our environmental impact and to continually improving our environmental performance, as an integral part of our business strategy and operating methods. It is our priority to encourage our customers, suppliers and all business associates to do the same. Not only is this sound commercial sense for all; it is also a matter of delivering on our duty of care towards future generations.
We have an opportunity to demonstrate this commitment by considering the impact our operations can have on the natural environment. This Carbon Reduction Plan (CRP) sets out some practical, achievable ways in which we are taking responsibility for our actions when it comes to our carbon footprint.
The timing of the introduction of this plan coincides with some significant changes to the regulations that govern UK procurement in the public sector, which are being introduced through The Procurement Act 2023. Within these changes, PPN 06/21 requires most UK public contracts valued at £5 million per year or more to put in place a CRP.
As it currently stands, Affinity is not of a size which requires us to have a CRP in accordance with PPN 063/21; nevertheless we are opting for voluntary adoption. Aside from contributing to the achievement of our quality objectives, this could also:
Affinity’s carbon footprint methodology is based on our remote digital operational model, being:
Affinity maintains one minimal part-time tenancy which gives us the use of a shared conference space at Charles House, 18-21 Charles Street, Truro, Cornwall TR15 1PE. This space accommodates a maximum of 8 people.
This space is shared with approx. 3 other organisational tenants, whose businesses operate fully from offices within Charles House. This means that heating, lighting and other utilities are already in use by these businesses throughout the day; Affinity’s use of the conference space therefore has no additional impact on the building’s carbon footprint.
We have a fully distributed home-based workforce, with all Affinity colleagues (meaning both PAYE staff and temporary contractors) working from home. Routine daily travel to and from work is not required.
Colleagues make use of their domestic utilities and Affinity does not fund, measure nor control these utilities in any way. Each colleague’s personal situation is unique in terms of their home dynamics, for example whether their presence at home significantly increases the use of utilities such as lighting and heating through the working day (or whether other household members are already using these).
We recognise the opportunity we have to lead by example and to encourage the other organisations we work with to take responsibility for their own environmental impact.
Our quality and information management systems (QMS and ISMS) incorporate measures to ensure that suppliers are effectively assessed during the buying process. This is captured within Affinity’s Supplier Policy; through this policy we assess whether our suppliers seek to:
When physical hardware is purchased, the environmental impact and sustainability of the supply chain is assessed through:
When equipment reaches end-of-life, Affinity’s management is responsible for the disposal of any piece of equipment which is no longer required by the company. This must be disposed of ethically and responsibly, with full regard to both security and environmental impact. This is stated in Affinity’s Computer Telephone and Desk Use Policy.
When considering carbon reduction in relation to waste disposal, this includes:
Travel will not always be avoidable. Affinity’s Environmental Policy commits to encouraging the use of the most environmentally sound means of transport appropriate to the journey being taken, and of car sharing when car travel is used.
Affinity maintains a small number of company vehicles which we offer as part of our remuneration package for certain employees. Affinity’s Environmental Policy commits to operating and maintaining these vehicles with due regard for the environment.
By offering company vehicles, we can leverage the "green" incentives offered by the UK Government through Benefit in Kind (BIK) tax rates for electric vehicles (EVs), compared to petrol or diesel cars. This incentivises eligible colleagues to switch to EVs.
By introducing this carbon reduction plan into our QMS, Affinity’s senior leadership team (SLT) is leading by example, and declaring a commitment to contributing to the UK’s carbon reduction.
The effectiveness of this plan will be monitored through regular internal audits as part of our ISO9001 standard compliance.
Based on the above methodology, Affinity is committing to the following actions:
Aspect | Action Current period (2025) |
Action Future (2026 onwards) |
Performance measurement |
---|---|---|---|
Environmental operating model | The current operating model is already optimised for a minimal carbon footprint. No opportunities for further reduction have been identified at this time. In the event of changes to our operating model, estimate any impact on our carbon footprint, up or down. |
Evaluate any future proposed changes to our operating model specifically for their impact on our carbon footprint, up or down. | Success = Evidence of carbon reduction impact assessments in the event that changes take place. Presence of OFIs and CARs where these have been identified. Carbon reduction metrics can be defined if/where changes are proposed. |
Premises | The current arrangement is already optimised to minimise any impact that we have on the building’s carbon emissions. Continue to utilise the conference facilities only where necessary and only during core opening times, when lighting and heating is already in use. |
Work with the landlord to define how performance can be measured. Explore with them and other building tenants, what measurement they are taking, if any, of the building’s carbon emissions. Do they evaluate their utility suppliers in relation to their green credentials? Define means of CR measurement once investigations are completed. |
Success = Evidence of carbon reduction impact assessments in the event that changes take place. Carbon reduction metrics can be defined once opportunities for measurement and reduction are understood. |
Workforce | Identify how we can gain a better understanding of the carbon efficiency of our colleagues’ homes and the impact that working from home could be having in each case. Undertake investigations and surveys accordingly. |
Explore opportunities for incentives for carbon reduction in colleagues’ homes. Define means of CR measurement once investigations are completed. |
Success = Evidence of investigations taking place, ready for opportunities for incentives to be identified. Carbon reduction metrics can be defined once opportunities for measurement and reduction are understood. |
Supply chain | Audit the effectiveness of our Supplier Policy. How well are we assessing our suppliers on their carbon reduction? How are we able to hold them accountable? What measurements are they taking which we can capture within our own reduction metrics? |
Define means of CR measurement once investigations are completed. | Success = Evidence and outcomes of audit of our Supplier Policy. Carbon reduction metrics can be defined once opportunities for measurement and reduction are understood. |
Equipment | Audit the effectiveness of our Environmental Policy in relation to equipment. How well are we assessing carbon reduction and environmental credentials measurement of equipment manufacture? How are we able to hold manufacturers and/or suppliers accountable? What measurements are they taking which we can capture within our own reduction metrics? |
Define means of CR measurement once investigations are completed. | Success = Evidence and outcomes of audit of our Environmental Policy in relation to equipment. Carbon reduction metrics can be defined once opportunities for measurement and reduction are understood. |
Travel | Audit the effectiveness of our Environmental Policy in relation to travel. How well are we capturing evidence of our travel choices? What benchmark will we use to show a reduction over time? |
Define means of CR measurement once investigations are completed. | Success = Evidence and outcomes of audit of our Environmental Policy in relation to travel. Carbon reduction metrics can be defined once opportunities for measurement and reduction are understood. |
Leadership | Demonstrate through evidence, our leadership’s commitment to this Carbon Reduction Plan, through our QMS (via monthly performance management meetings). | Continually assess and seek opportunities for increasing leadership’s positive, measurable impact on carbon reduction. | Success = Evidence of performance evaluation of this CRP within our QMS. Introduction of measurable KPIs over time. |